BIT 2026: RSAI Interpretation and Silent Meeting in Open Spaces

The Challenge

The 2026 edition of BIT at Rho Fiera Milano presented a major operational challenge: 6 conference stages set up in "open space" mode inside the exhibition halls, each requiring ITA/ENG simultaneous translation. That meant 12 AI outputs running in parallel — audio and subtitles — with 6 different local AV crews to coordinate. The client needed a solution that could cut through the typical background noise of a trade fair, deliver live subtitles on each stage's monitors, and work with the existing AV setups in every hall without requiring additional hardware.

The Solution

Converso deployed an RSAI (AI Interpretation) system with human oversight, combining pre-event preparation, web-based tools accessible to local AV teams, and a hybrid on-site/remote technical presence.

RSAI

Before the event, the translation engine was trained with conference-specific material: abstracts, technical glossaries, and speaker names. This targeted training ensured high terminology accuracy from the very first session, avoiding errors on industry acronyms and sector-specific terms.

Web App & Silent Meeting

To solve the ambient noise problem, we deployed a BYOD approach via our Web App. Attendees scanned a QR code and listened to the audio directly on their smartphones. The system was configured with "Feed-Through" routing: listeners received the original high-quality floor audio when the speaker used their language and AI translation otherwise, effectively turning the exhibition stages into a continuous Silent Meeting.

AV Coordination & Technical Presence

The real operational challenge was making everything work across 6 independent AV setups, each run by different technicians. Our 2 on-site specialists worked alongside each hall's AV crew to configure the audio input to the AI system through our Publisher Regia Web interface, adapt the video layout to the available equipment (projector, LED wall, lower-third subtitle display), and optimize teleprompter placement for speakers. Once briefed, the local technicians managed the workflow independently through the web interface, while our specialists remained available for immediate support.

Meanwhile, our remote Control Room monitored all 12 AI outputs — audio and text — from all 6 stages simultaneously in real time, adjusting configurations as needed without having to be physically present in every hall.

The Results

Six stages, twelve AI outputs, zero audio bleed. Distributing audio via the Web App eliminated the cost and logistics of traditional receivers. Live subtitles on stage monitors made every session accessible to all attendees. The hybrid model — 2 on-site specialists plus the remote control room — allowed us to cover 6 independent AV setups with a lean team, proving that complex events don't require large crews: they require the right tools and people who know how to use them.